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Administrative Assistant and Accounts Receivable Gordonville

DS Machine

Administrative Assistant and Accounts Receivable

Full Time • Gordonville
Benefits:
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Vision insurance
Position Summary
We are seeking a warm, people-centered Administrative Assistant with strong Accounts Receivable skills to join our team. This position is vital to the daily operations of our office, serving as the first point of contact for customers and vendors while also ensuring accurate, timely handling of incoming payments.
This is a great fit for someone who is dependable, organized, and proactive—someone who can balance a steady, gracious presence with a strong work ethic.

Key Responsibilities
Administrative Support:
  • Greet guests, answer phones, and warmly route calls to appropriate team members
  • Maintain office organization including supplies, mail, scheduling, and filing
  • Provide general administrative support as needed across departments
  • Maintain professionalism, patience, and positivity in a variety of interactions
Accounts Receivable Duties:
  • Receive, document, and deposit incoming payments (checks, credit cards, ACH, etc.)
  • Reconcile daily deposits and accurately post payments in accounting systems
  • Follow up on outstanding receivables with grace and clarity
  • Prepare and distribute customer invoices as needed
  • Work closely with the finance team to ensure accuracy and timeliness
Preferred Qualifications
  • Prior experience in an administrative and/or accounts receivable role
  • Strong organizational and multitasking skills
  • Professional phone etiquette and excellent interpersonal communication
  • High attention to detail and integrity with financial transactions
  • Working knowledge of QuickBooks or similar accounting software is a plus
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
Personal Characteristics
  • Kind, patient, and people-first mindset
  • Grounded in Christian values and a strong moral compass
  • Quick-thinking and proactive—can anticipate needs and act
  • Comfortable interacting with people from a variety of backgrounds with grace
  • Loyal, trustworthy, and dependable
 Culture Fit: 
As a Christian company, we seek an Administrative Assistant with Accounts Receivable skills who shares our faith and values. The ideal candidate will:
Exhibit integrity, humility, and a servant-leadership approach
  • Foster a supportive, encouraging, and respectful team environment
  • Contribute to a culture of prayer, gratitude, and biblical principles
  • Represent our company with professionalism and a Christ-like attitude
 About Us
Founded in 1978, DS is a family-owned and operated business located in the heart of Gordonville, Pennsylvania. What began as a small custom fabrication shop has grown into a trusted name in both heating solutions and precision metalwork.
Our company is made up of two core divisions:
  • DS Stoves designs and manufactures dependable heating and cooking products that are built to last. 
  • DS Fabrication partners with clients to bring their projects to life—from individual components to full-scale, custom-built designs. 
At the hart of everything we do is a strong foundation of faith, integrity, and honest partnerships. We believe in treating people the right way—customers, team members, and dealers alike—and we work hard to provide lasting value in every product and interaction.

If you’re looking to be part of a company where values matter, quality is a priority, and your role makes a real impact, we invite you to consider joining the DS team.

 




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